How it shows up
- Timesheets, work orders and photos live in different places.
- Extras are agreed verbally and typed later, if they are typed.
- Field and accounting do not share a live picture of the job.
- Project profitability is known late, sometimes after the crew has moved on.
- Weekly reports are compiled by a person who already has another job.
Why it matters
Construction software often covers estimating or accounting well enough. The leak is the path between the two: what was actually done, by whom, with which extras, against which quote. That path is still email, photos, and memory.
If nothing changes
- Margin is managed after it is spent.
- Billing waits on reconstruction instead of following approved work.
- Superintendents become the integration layer between trades, office, and owner.
- Growth means more coordinators, not more crews producing.
When it is working
A job has one timeline: quote, extras, hours, materials, photos. The field captures enough that the office does not re-invent the week. A manager can see a job drifting while people are still on site. The invoice is not a research project.
Problems we commonly work on
Possible systems
- Field capture for hours, extras and photos that accounting can trust.
- A live job-cost view against the quote.
- Handoff from approved work to billing.
- Integration to the accounting system you are not replacing.
Signals worth watching
- Days from last on-site work to invoice.
- Share of extras captured versus extras billed.
- Jobs whose cost is visible before close.
- Hours spent compiling status that a screen should show.
Integrations
- Accounting / job costing
- Estimating, if it is already the quote of record
- Payroll
- Document storage already in use
Roles this hits
Selected work
Comparable files are walked through in a working session. We do not invent percentages for the website.
Describe the process as it runs. A specification is optional.